Minutes of Meeting

SJCQAC Meeting – I

Agenda

1. Discussion on the COVID-19 pandemic situation and formulation of an institutional action plan to ensure continuity of academic activities.
2. Deliberation on conducting online classes through the Zoom platform and strategies for effective online teaching.
3. Proposal for subscribing to the licensed (paid) version of Zoom to facilitate uninterrupted and secure online classes.
4. Preparation of an online class timetable and establishment of a monitoring mechanism for effective supervision of virtual classes.
5. Discussion on the development, maintenance, and regular updating of the college website.
6. Inclusion of information related to all departments, committees, clubs, and cells on the college website to enhance transparency and visibility.
7. Emphasis on systematic documentation of all academic, co-curricular, extracurricular, extension, and administrative activities conducted by departments, committees, clubs, and cells.
8. Discussion on digital record maintenance and online communication mechanisms.
9. Any other matter with the permission of the Chair.

SJCQAC Meeting – II

Agenda

1. Review and evaluation of the effectiveness of online classes conducted during the academic period.
2. Discussion on the conduct of online assignments, internal examinations, and assessment methods.
3. Review of website development, content updates, and overall functionality.
4. Deliberation on the implementation of a hybrid mode of teaching combining online and offline instructional methods.
5. Discussion on the adoption and effective utilization of Learning Management Systems (LMS) for teaching, learning, assessment, and student engagement.
6. Proposal for establishing projector-enabled smart classrooms to strengthen ICT-supported teaching-learning practices.
7. Identification of best practices and challenges encountered during online and hybrid teaching.
8. Planning faculty training programmes for effective use of digital platforms and educational technologies.
9. Any other matter with the permission of the Chair.

SJCQAC Meeting – I

Agenda

1. Constitution of Statutory Committees as per the guidelines of the University, UGC, and other regulatory bodies.
2. Discussion and approval of the Code of Conduct for teaching staff, non-teaching staff, and students.
3. Deliberation on the functions, roles, and responsibilities of various statutory committees.
4. Allocation and clarification of the duties and responsibilities of Heads of Departments.
5. Sensitization and motivation of committee members towards quality assurance and accreditation processes.
6. Appointment of NAAC Criteria Coordinators/In-charges and discussion on their roles, responsibilities, and documentation requirements.
7. Strategies for developing a quality culture and ensuring institutional preparedness for accreditation and assessment processes.
8. Any other matter with the permission of the Chair.

SJCQAC Meeting – II

Agenda

1. Constitution of Non-Statutory Committees, Clubs, and Cells to promote co-curricular and extracurricular activities with active student participation.
2. Discussion on the objectives, functions, and responsibilities of various committees, clubs, and cells.
3. Planning and promotion of extension activities, community engagement programmes, and outreach initiatives.
4. Exploration of collaborative opportunities with reputed institutions, industries, NGOs, and organizations through Memoranda of Understanding (MoUs).
5. Review and strengthening of Alumni Association records, database management, and alumni engagement activities.
6. Discussion on student participation in institutional development and community service programmes.
7. Planning activities for holistic student development through cultural, sports, skill-development, and social responsibility initiatives.
8. Any other matter with the permission of the Chair.